Personal Assistant

Company: MAP Trading Limited
Location: Park Royal, London (On-site, MAP Office)
Hours: 35 hours per week, 5 days a week (On-site)
 

About Us

MAP Trading Limited, part of Bestway Wholesale Ltd is a dynamic, growing wholesale business specialising in high-quality ethnic foods. We are looking for a highly organised, proactive, and discreet Personal Assistant to support our Managing Director (MD) at our Park Royal site and assist our General Manager (GM) in keeping our fast-paced office operations running smoothly.

Role Overview

This is a unique role blending executive-level corporate assistance, private wealth management, and hands-on operational support. Operating full-time from our Park Royal office, you will act as the trusted right hand to the MD, managing complex international travel, private financial affairs, and family logistics. Additionally, you will work closely with the General Manager to provide administrative support that ensures seamless day-to-day workflow within our wholesale operations environment.

Key Responsibilities

Executive, Financial & Asset Management

• Private Banking & Finance: Support the MD with personal and business financial affairs, including managing banking transactions and liaising directly with private bankers.
• Asset & Property Tracking: Maintain meticulous, up-to-date records of all the MD’s global assets.
• Property Maintenance: Oversee the maintenance of the MD’s property portfolio, organising prompt repairs and managing utility/service contractors.

Travel, Logistics & Personal Support

• International Travel: Coordinate complex, cost-effective global travel itineraries across multiple time zones (primarily UK, Dubai, and Pakistan), providing detailed option comparisons.

• Immigration & Visas: Manage and accurately complete visa and travel documentation for the MD and his family members.
• Family Administration: Look after the MD’s family and personal needs
• Confidentiality: Maintain absolute discretion regarding sensitive corporate data, private wealth portfolios, and family documentation.

MAP Operations & Team Support

• Operational Liaison: Work directly alongside the General Manager to provide administrative support, ensuring a smooth workflow within the day-to-day operations.
• Cross-Functional Coordination: Liaise internally with IT, accounts, payroll, HR, and facilities to bridge communication gaps and streamline business workflows.
• Commercial Credit Control: Conduct credit checks on new wholesale customers and liaise with credit companies to manage debt collection and outstanding balances.
• Meetings & Governance: Schedule short-notice meetings, circulate agendas, take precise minutes, and proactively follow up on action items.
• Data Management: Maintain an impeccable, digital-first filing system ensuring business and financial information is retrievable at the click of a button.

Key Requirements

Experience & Skills

• Proven Experience: Background as an EA, PA, or Operations Coordinator, ideally within a wholesale, logistics, FMCG, property management, or import/export business.
• Financial & Asset Literacy: Comfortable managing basic bookkeeping, tracking rental incomes, and communicating professionally with private banking institutions.
• International Literacy: Competent in managing travel, visas, and communication across different time zones, specifically dealing with the UK, UAE, and Pakistan.
• Tech-Savvy: Exceptional digital organisation skills with mastery of calendar management software, spreadsheets, and cloud filing systems.

Personal Attributes

• Adaptable: Ready to shift easily between high-level private financial tracking and practical warehouse/operational needs.
• Proactive: Ability to research preferences and anticipate the needs of the MD to provide a seamless, efficient service.
• Resilient: Calm under pressure when managing short notice changes or high-volume correspondence.